Privacy Notice

Please note that if we intend to further process your personal data for a purpose other than that for which it was collected, we shall provide you with information on this other purpose and all other information as set out in this notice.

RETENTION PERIODS

We will not keep your data for longer than is necessary.

When deciding how long to hold your data we have regard to the purposes for which this is processed, legal and regulatory requirements (including any contractually agreed periods) and statutory limitation periods (under which it is prudent for us to retain records for longer periods).

CONSENT

Where we rely on consent to process your personal data, you have a right to withdraw your consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal. If you would like to withdraw your consent to processing at any time please contact info@lindner-group.com. Please specify the processing you are withdrawing your consent to in this communication.

YOUR RIGHTS

You have a number of rights in relation to the personal information that we process about you.

• Have the right to be informed about your data (as set out in this Privacy Notice);
• Right of access to the personal data processed by us (known as a ‘data subject access request’);
• Right to rectification, if the personal data about you is incorrect or uncomplete;
• Right to erasure (‚Right to be Forgotten‘), for exapmle in the case that the personal is no longer needed;
• Right to restriction of processing;
• Right to data portability, where we provide you your personal data in a structured, commonly used and machine-readable format to you or another data controller without hindrance;
• Right to object the processing of your personal data based on Art. 6 (1) (e) GDPR and Art. 6 (1) (f) GDPR at any time. If you object, we will no longer process your personal data unless we have compelling reasons worthy of protection, which outweigh the interests, rights and freedoms of the data subject;
• You have the right to lodge a complaint to the respective supervisory authority. The respective supervisory authority for our company is:
  Data Protection Authority of Bavaria for the private Sector
  Promenade 18,
  91522 Ansbach, Germany

If you wish to exercise any of these rights please contact info@lindner-group.com.

AUTOMATED DECISION MAKING (“ADM”)

ADM occurs when decisions are made about you by a computer or some other information analysing machine. Examples of this include the machine scanning of CVs, computer processed aptitude or personality tests and website profiling. We do not use ADM.

WEBSITE USERS

The type of data we hold

When you access our website, we may collect the following personal data:

• Login data (i.e. username and password) which you input in respect of our subscriber services;
• Data you input into online forms as specified in the form.

For information you are asked to provide (as part of signing up to a service), you are obliged to provide this to enable us to perform services to you and to ensure our IT systems remain secure and effective (and operate in line with data protection legislation). A failure to provide this may mean we are unable to provide you with the services you require.

Server-Logfiles

The storage of server log files is based on Art. 6 (1) (f) GDPR. As the operator of the website it is our legitimate interest to ensure a technical error-free presentation of the website, for which the collection of server log files is required.

Cookies

Cookies in the category NECCESSARY

These cookies are absolutely necessary for the operation of the website and ensure, among other things, security and the correct operation. The cookies are set on the basis of the legal basis in §25 paragraph 2 sentence 2 TTDSG.

Cookies in the category MARKETING

These cookies are used to improve our offers, our website and to measure and record the effectiveness of our adverts. The collected data is anonymised. The cookies are used on the basis of the legal basis in §25 paragraph 1 TTDSG.

Of course, you can also view our website without cookies. Internet browsers are regularly set to accept cookies. You can deactivate the use of cookies at any time via your browser settings. Please use the help functions of your Internet browser to find out how to change these settings. Please note that individual functions of our website may not work if you have deactivated the use of cookies.

Sharing your data

Your data will be shared internally with our IT department. It may also be provided to other employees at our company to the extent necessary for their role and to make decisions about the business, however, this will usually be in an anonymised format (e.g. statistics).

Any personally identifiable information you share with us when registering for products or services at our site is maintained and accessible only by us (and our associated companies as stated in this notice) unless specifically stated otherwise. We request information from our users so that users can enjoy customised experiences. These products and services are available to you at no cost. We request your personal information so we can continue to provide you with great content and services free of charge. We can also better prepare future content based on your interests.

Our website contains links to third-party websites. Clicking on those links may allow third parties to collect your personal data. We do not have control over such websites and would encourage you to read the privacy notices for websites you visit.

Newsletter

We offer a newsletter with information about our services and products. You can order the newsletter on our website by giving your consent to use your email address for this purpose. For an effective registration, we need a valid email registration. To ensure, that the registration is made by the owner of the e-mail address, we use a „double opt-in“ solution. This means that you will receive a confirmation email to verify that you are the owner of the email address. After confirming your email address, you will receive the newsletter.

Legal Basis:
Art. 6 (1) (a) GDPR, Consent of the data subject

Storage time:
Until the consent is revoked

To optimise our newsletter and our sales activities, we analyse your interaction with the newsletter. For this purpose we collect information on wether you open the newsletter and with which links you interact. This enables us to improve our newsletter to provide our customers more suitable products and advise.

Legal Basis:
Art. 6 (1) (f) GDPR, Legitimate Interests of the Controller;

Our legitimate interest is to provide a more relevant newsletter for our customers. This can affect the content and design of the newsletter.

You can object to this processing of your data at any time.

Contact form

If you contact us by e-mail or via the contact form, the information you provide will be stored for the purpose of processing the enquiry and for possible follow-up questions.

Tools used on our Website

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (hereafter: Google). Google Analytics uses „cookies“ to analyse the website on how it is used by the visitors. The information generated by the cookie about your usage of this website is usually transmitted and stored at a Google server, possibly in the USA. IP-Anonymisation is activated within the member states of the European Union and the European Economic Area. Only in exceptional cases the full IP address will be transmiteted to a Google server in the USA and shortened there. On behalf of the website operator, Google will use this information for the purpose of evaluating your use if the website, compiling reports on website activity and providing other services relating to webiste activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

Legal Basis:
Art. 6 (1) (a) GDPR, Consent of the data subject

Storage Duration:
26 Months after collection

Google Analytics Reports on Demographics Characteristics and Interests

We activated the function in Google Analytics to create advertising reports. The reports on demographic characteristics and interests contain information on age, gender and interests. This allows us to asses the interests of our users without being able to assign this data to individual persons. You can learn more abot the advertising functions here.

You can stop the use of the activities and information of Google account under Settings for advertising by ticking the checkbox.

Legal Basis:
Art. 6 (1) (a) GDPR, Consent of the data subject

Storage Duration:
26 Months after collection

In addition or as an alternative to the browser add-on, you can prevent tracking by Google Analytics on our pages by clicking on the following link. This will install an opt-out cookie on your device. This will prevent the collection by Google Analytics for this website and for this browser in the future as long as the cookie remains installed in your browser.

CUSTOMERS/POTENTIAL CUSTOMERS

The type of data we hold

• Contact details of those instructing us (such as name, job title, address and email address) or potential customers;
• In some instances, we may require documentation to verify identity including passport or driving licence details for individuals or details of shareholders and directors from Companies House for organisations;
• Information about what you require from us;
• In some instances, we may also need to carry out credit checks or other financial checks with (and obtain personal data from) the HMRC or similar financial organisations;

You are obliged to provide this information to enable us to perform our contract or to take steps to enter into a contract with you and to enable us to comply with statutory obligations, such as verifying identity and source of funds for anti-money laundering purposes and not engaging those on restricted lists. If you do not provide this information we may not be able to provide any services to you.

The purposes of processing

To enable us to:

• Perform our contractual obligations or take steps to enter into a contract (e.g. provide a quote);
• Preparatory steps to deal with your enquiry to potentially engage you as a customer;
• Verify identity and source of funds where legally required to do so (for example, in accordance with anti-money laundering legislation);
• Retain a record for the establishment or defence of legal claims or for insurance purposes;

Legal basis for processing

• To perform the contract that we have entered into with you or take steps to enter into a contract (e.g. provide a costs estimate); (Art. 6 (1) (b) GDPR)
• It is also necessary for our legitimate interests (to provide the service efficiently, to maintain accurate records for the establishment and defence of legal claims, and to grow our business); (Art. 6 (1) (f) GPDR)
• To comply with our legal requirements (Art. 6 (1) (c) GDPR)

Sharing your data

Your data will be shared internally to the extent necessary to carry out our obligations under our contract with you and/or in line with the purposes set out above. This is likely to include our Senior Management, Engineering, Manufacturing, Operations, IT, Marketing and Finance teams. It may also be provided to other employees at our company to the extent necessary for their role and to make decisions about the business. Your data may also be shared with our bank as necessary where you are making payments to us.

We will also share your personal information with third parties where required by law (for example to comply with anti-money laundering legislation) and where it is necessary to administer the working relationship with you. We may also need to share personal data with third parties such as potential buyers of the business where applicable (the recipient of this information will be bound by confidentiality restrictions if the data cannot be anonymised).

BUSINESS CONTACTS

The type of data we hold

This may include suppliers. We will hold your contact details (such as name, email and phone number) and details of the service you are providing to us as per the terms of our contract with you.

It is neccessary to provide this information to us to enable both parties to perform the contract or to make enquiries to potentially engage your services. A failure to provide this information may mean we are unable to enter into a contract with you or may leave you exposed to claims (for example where you enter into a contract but do not act in accordance with this).

The purposes of processing

The personal data is processed to ensure that you can fullfil your contractual obligations (e.g. providing a service to us, contacting you to obtain the service). (Purpose 1)

We also retain this data to ensure we have a record of services to establish/exercise/defend claims and to assess the provision of future work to you. (Purpose 2)

Legal basis

Art. 6 (1) (b) GDPR, Performance of a contract (Purpose 1)

Art. 6 (1) (f) GPDR, The legitimate interest of the controller or third parties (Purpose 2)

The legimate interest of the controller is to be able to prove that it has fulfilled its contractual obligations and to assess the suitability of the service provide for future contracts.

Sharing your data

Your data will be shared internally to the extent necessary to carry out our functions under our contract with you and our client. This is likely to include sharing data with our Senior Management, Engineering, Operations, IT, Marketing and Finance teams where appropriate.